This Data Privacy Notice explains how personal data is collected, used, processed, and protected when you apply through the Online Special Permit System of the City Government of Davao. It is provided in compliance with the Data Privacy Act of 2012 and is intended for all applicants using the said system.

Information Collected

The information that you are asked to provide are the required information for the application of special permit. The following information may be collected:

1. Requestor's Name, contact details, Requestor's Position in the Company, Company's Name, Company Address;
2. Name of Event, Event Location, Date of Event;
3. Intent Letter, Copy of Approved Security Clearance, Copy of Comprehensive Plan, Copy of Certification of Venue Capacity;

Purpose of Processing and Intended Use

Your personal data is collected and processed for the following purposes:

1. To facilitate the application, verification, and issuance of Special Mayor's Permits
2. To comply with legal and regulatory requirements
3. For administrative, auditing, and reporting functions

Purpose of Processing and Intended Use

Processing of personal data for the application of a Special Mayor’s Permit is based on the following:

1. Your consent provided upon application.
2. The processing of personal data is necessary to comply with the Local Government Code and relevant city ordinances requiring the issuance of Special Mayor's Permits for events.
3. Performance of a public function by the City Government of Davao in regulating events and ensuring public safety, order, and welfare.

Recipients

Personal data may be shared only with authorized personnel of the City Government of Davao, particularly those involved in the processing of special permits. It may also be shared with other government agencies as required by law or regulation. Such as, but not limited to:

1. City Health Office (CHO)
2. City Economic Enterprise (CEE)
3. City Environment and Natural Resources Office (CENRO)
4. CPDO Zoning Division
5. City Tourism Operations Office (CTOO)
6. City Transport and Traffic Management Office (CTTMO)
7. Davao City Police Office (DCPO)
8. Disaster Risk Reduction Management Office (DRRMO)
9. Integrated Gender and Development Division (IGDD)
10. Office of the City Building Official (OCBO)
11. Public Safety Security Command Center (PSSCC)
12. Sports Development Division

Methods Utilized for Automated Access

Access to the system and data is controlled through secure web-based platforms using role-based access. Automation is applied in data validation, document generation, and permit status tracking.

Data Processing Risks and Security Measures

As with any online system, the processing of personal data for the Online Special Permit carries common risks such as unauthorized access or data breaches, data loss or corruption, phishing or malicious attacks, and human error in data entry or management.

To address these risks, conventional security measures are implemented to protect the information provided to the system. Multiple security techniques are applied in storing the data, comprising secured servers and firewalls as well as the use of Security Sockets Layer (SSL) protocol over the internet. As such, the system is protected against unauthorized access and disclosure of information. Preventive measures are constantly enforced to maintain the confidentiality, integrity, and availability of data.

Data Retention and Disposal

The data provided on the system shall be retained for as long as necessary to fulfill the declared purposes for which it was collected or as required by law. Upon expiration of the retention period, the data will be securely disposed of through data purging, file deletion, or physical destruction of storage media, as applicable.

Rights of Data Subjects

Under the Data Privacy Act of 2012, you have the right to be informed about the processing of your personal data, to access, correct, or update your information, to object to or restrict processing, and to withdraw your consent at any time. To exercise any of these rights, you may contact the office in charge of the Online Special Permit system using the contact details provided below.

Contact

For any inquiries, clarifications, or requests related to this Data Privacy Notice, you may contact the Business Bureau at the Ground Floor, Sangguniang Panlungsod Building, Davao City, via email at busbureau@davaocity.gov.ph or through telephone at (082) 241-1000 local 378.

Changes to This Notice

This Data Privacy Notice may be updated from time to time to reflect changes in regulations or internal practices. Please check this page regularly for updates.